Privacy Policy

1. Information We Collect

Information You Provide Directly

When you submit a form on our website, whether for a consultation request, white paper download, newsletter subscription, or AI readiness assessment, we collect the information you enter. This typically includes your first and last name, work email address, company name, job title, and company size. Some forms also ask about your AI maturity level and how you found us, which helps us understand your context and provide relevant guidance.

We do not require personal email addresses. All forms request your work email address. This reflects how we work: we are an enterprise advisory practice, and all communication occurs in a professional context.

Information Collected Automatically

When you visit our website, standard web server logs capture your IP address, browser type, operating system, referring URL, and the pages you visit. This data is collected automatically by web infrastructure and is used solely for website security and performance monitoring. We do not use this data for individual user profiling.

Information From Third Parties

We do not purchase contact lists or acquire personal information from data brokers. If someone refers you to us and shares your contact information, we will use it only to respond to your specific inquiry.

2. How We Use Your Information

We use the information you submit for the following specific purposes:

• Responding to consultation requests: When you request a conversation or submit an advisory inquiry, a senior advisor reviews your submission and contacts you directly. We do not route inquiries to automated sales pipelines or offshore call centers.
• Delivering white papers and resources: When you download a white paper or access a gated resource, we deliver the content you requested and may follow up once with relevant additional resources. We do not enroll you in ongoing drip campaigns without your consent.
• Sending our newsletter: If you subscribe to The AI Advisory Insider, we use your email address to deliver weekly editions. Every edition includes an unsubscribe link. We do not send newsletters to people who have not explicitly subscribed.
• Improving our services: Aggregate, anonymized data about which pages and resources are most accessed helps us understand what topics are most relevant to enterprise AI practitioners.

3. Sharing Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes. Period.

We may share your information in the following limited circumstances:

• Formspree: All form submissions on this website are processed by Formspree (formspree.io), which forwards submissions to our team. Formspree operates under its own privacy policy and is GDPR compliant.
• Legal obligations: If required by law, court order, or government authority, we may be required to disclose information. We will notify you of such a requirement unless legally prohibited from doing so.
• Business transfers: In the unlikely event of a merger or acquisition involving AI Advisory Practice, your information may be transferred as part of that transaction. You would be notified in advance.

We will never share your information with AI vendors, platform providers, or technology companies for any purpose, including sales outreach or product development. This is a firm commitment, not a carve-out with exceptions.

4. Cookies and Tracking

Our website uses minimal cookies. We use session cookies that are necessary for website functionality and expire when you close your browser. We do not use advertising cookies, cross-site tracking cookies, or third-party analytics platforms that build individual user profiles.

We do not use Google Analytics, Facebook Pixel, or similar third-party tracking technologies. If this changes, we will update this policy and provide clear notice.

5. Data Security

We take reasonable technical and organizational measures to protect the information you submit. All form data is transmitted over HTTPS. Our form processing partner, Formspree, stores submissions on secure, encrypted infrastructure. We do not store payment information of any kind on our servers, as all transactions are handled by payment processors.

No method of data transmission or storage is 100% secure. While we take your data security seriously, we cannot guarantee absolute security against all potential threats.

6. Your Rights

You have the following rights regarding your personal information:

• Access: You can request a copy of the personal information we hold about you.
• Correction: You can request correction of inaccurate information.
• Deletion: You can request deletion of your personal information. We will fulfill deletion requests within 30 days, subject to any legal retention obligations.
• Objection: You can object to our use of your information for marketing purposes at any time by unsubscribing from any communications or contacting us directly.
• Portability: You can request your data in a portable format.

To exercise any of these rights, contact us at the address listed in the Contact Us section. We respond to all requests within 30 days.

7. Data Retention

We retain inquiry and form submission data for a maximum of 3 years from the date of submission, or until you request deletion, whichever comes first. Newsletter subscriber data is retained for as long as you remain subscribed. Upon unsubscription, we delete your email address within 30 days.

Aggregated, anonymized analytics data that cannot be linked back to an individual may be retained indefinitely for business performance analysis.

8. Third-Party Services

Our website may contain links to external websites, white papers hosted on third-party platforms, or references to case studies from other organizations. We are not responsible for the privacy practices of third-party websites. We encourage you to review the privacy policies of any site you visit from a link on our website.

We use the following third-party services in operating this website:

• Formspree: Form processing and submission forwarding. Privacy policy available at formspree.io/legal/privacy-policy.
• Unsplash: Stock photography licensed for commercial use. Image requests may be logged by Unsplash's CDN.
• Google Fonts: Typography delivered via Google's CDN. Google may log font requests as per their privacy policy.

9. Children's Privacy

Our website and services are intended for business professionals and enterprise organizations. We do not knowingly collect personal information from individuals under the age of 16. If you believe a minor has submitted information through our website, please contact us and we will delete it promptly.

10. International Data Transfers

AI Advisory Practice operates globally and may transfer your information to servers or partners located in countries outside your country of residence, including the United States. By using our website and submitting information, you consent to the transfer of your information to countries that may have different data protection laws than your country. We take steps to ensure adequate protection for all international transfers.

For users in the European Economic Area (EEA), we rely on Formspree's EU-US Data Privacy Framework certification and standard contractual clauses as the lawful basis for data transfers.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. When we make material changes, we will update the "Last Updated" date at the top of this page. For significant changes, we will provide notice to newsletter subscribers via email.

Your continued use of our website after the effective date of any update constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy, want to exercise your rights, or have a concern about how we handle your information, please contact us: